Integrate your Leave & Absence Software

Manage and track employee paid time off, vacation, medical leave and sick days with a leave and absence software. These solutions are designed to streamline the process of requesting, approving, and tracking leave and absences to ensure there is sufficient coverage for all shifts and work assignments. With PeopleSpheres, you can get approval notifications in your unified action center and track real-time attendance right from the platform. Plus, your leave and absence software will be integrated with your payroll system to ensure your employees are paid accurately for their time off.

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Manage Complex Leave Policies

Maintaining compliance with various laws and policies can be a challenge for businesses that operate in multiple geographies. This is because each location may have its own set of provincial, state, or federal laws that must be followed. In addition to these laws, businesses may also be subject to corporate policies and collective bargaining agreements that apply across various locations. Implement a leave and absence software to track and monitor compliance in each location. Stay up-to-date and proactive about compliance to avoid legal issues and maintain a positive employer brand.

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Automate Leave Requests and Approval

Give employees the ability to book time off when they need to and managers the convenience of responding to the requests as soon as they come in. In addition to email notifications, approval requests are sent directly to the manager’s unified action center so that no request gets overlooked. You can be rest assured that your system will provide a reliable calculation of paid leave balances.

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Improved Visibility of Schedules and Balances

Managing leave and absences can be especially challenging in larger organizations where there may be many different teams and shifts to keep track of. Without proper visibility into these schedules and balances, you may struggle to ensure that there are enough staff on hand to meet business needs, and may also have difficulty accurately tracking and managing leave requests and approvals. With access to real-time data on employee availability and leave balances, HR professionals can more easily track and manage leave requests, and can also identify potential scheduling conflicts or shortages before they occur.

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Fully Functional, Even On-the-Go

With PeopleSpheres, any leave and absence tool can be mobile-friendly. Access the PeopleSpheres app to submit, change or approve a PTO request, check accrual balances, or see who is working remotely or in the office today. Get real-time monitoring of your teams’ schedules right from your phone.

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Why integrate a leave and absence software to PeopleSpheres?

If you have a stand-alone leave and absence solution, integrating it to the rest of your HR management stack can allow you to automate many of your HR processes and get better visibility and insights on your workforce.

With PeopleSpheres you can:

  • Manage PTO requests without leaving the platform
  • Cross-reference training certifications to backfill when someone is on leave
  • Personalize and target communication regarding changes to leave policies to the right group of employees
  • Report on absenteeism and attendance trends that are impacting your business using the built-in report writer or by integrating your own HR analytics software
  • See who on your team is on leave, in the office, or working remotely at any time
  • Display a customized leave and absence dashboards on your PeopleSpheres platform
  • Seamlessly calculate payroll by automating data transfer to your payroll system
  • And more

How can I use leave management for capacity planning?

Without a leave and absence software in place, you can’t easily account for an employee’s availability. With little insight to who is on leave during a certain holiday season, for example, workforce planning will be more challenging than it needs to be.

Leave management can be used for capacity planning by tracking the amount of leave taken by employees over a given period of time. This can help you anticipate periods where you may have a higher or lower number of employees available and adjust your staffing levels accordingly. Additionally, you can use leave management software to set limits on the amount of leave that can be taken at certain times, such as during busy periods, to help ensure that you have enough staff on hand to meet demand.

How can I strategically monitor absenteeism and presenteeism?

High absenteeism (especially unscheduled absenteeism) can be a sign of low levels of engagement, burnout, or lack of well-being. The opposite can also be a red flag. When employees are at work for longer than is required or when they are feeling sick (presenteeism), you have increased risk of errors, accidents, or spread of illnesses in the workplace as well as decreased levels of productivity.  Both extremes can become a cost or even a liability to the organization. 

To strategically monitor your absenteeism rate and identify presenteeism, you can use a combination of tracking tools and data analysis. For example, you can use absence management or time software to record the number of hours worked by each employee, as well as the number of absences they have taken. You can then use this data to identify patterns and trends, such as periods where absenteeism is higher or employees are consistently coming in late or leaving early. This information can help you identify and address any underlying issues that may be contributing to these trends.

How do I set clear leave policies and communicate them effectively?

If employees are constantly asking their managers or HR questions about their leave policy, it’s because leave policies tend to be complex and unclear (or worse, unwritten).

 To set clear leave policies and communicate them effectively, it is important to be thorough and specific about what is and is not allowed under your policies. This may include things like the types of leave that are available (e.g., vacation, sick leave, personal days), the amount of leave that can be taken, and any restrictions or requirements (e.g., advance notice, documentation). You should also provide clear guidelines on how to request and schedule leave, as well as any rules or procedures that must be followed. Communicating your policies clearly and consistently will help ensure that all employees are aware of their rights and responsibilities when it comes to taking leave.

Tip: Leverage your leave and absence software to set clear leave policies and guidelines for employees to better understand when they can or can’t take time off.

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