Integrate Employee Scheduling Software

Simplify staff scheduling, time management, and your administrative management by integrating employee scheduling software into the PeopleSpheres platform.

planning software

Organize time easily

Improve your time and attendance management and manage your time profiles by integrating employee scheduling software. Create your time profiles and assign appropriate timesheets for the day, hour (35 hours, 40 hours, etc.), or part-time… It is possible and simple to assign several timelines to your employees! To facilitate the management of your workforce, you can seamlessly create a project plan by department, team, or entity.


planning software screenshot

Be accompanied in the management of your planning

Easily create plans and set up benchmarks and indicators that show you the staffing needs for each task according to the different variables (transition rate, turnover, etc.) that are needed to achieve your organizational goals. Do you have subsidiaries abroad and need a collaboration tool that works internationally? The employee scheduling software adapts to your company’s structure and international context (time zones, regulations, etc.) and lets you manage projects of all sizes.

be accompanied in your planning

Simplify time management

Plan your rotations and shifts automatically to simplify the management of your workforce and labor loan. You obtain accurate time tracking and hours worked by your employees through a clocking-in system in the scheduler. Our customizable management solutions allow you to choose if you want to display the time-spent on a virtual badge reader, physical badge reader, or via the mobile application. Promote team collaboration and improve communication by allowing managers to view the clocking-in status of team members in real-time and receive alerts and reminders in the event of delays or absences. They can also correct the hours of their teams, add comments, and more, on the dashboard. Your employees can access an overview of the workforce in real-time whenever they want, using the scheduling app.

Planning PeopleSpheres

Simplify your administrative management

By integrating employee scheduling software, you can extract all data related to the presence and planning of your employees to any payroll software, thus facilitating the implementation of payroll. With the PeopleSpheres platform that consolidates all your management solutions in a single place through integrations, all your data can be interconnected. For example, your data regarding leave and absence can be updated in your employee scheduling and vice versa, so you can transmit your timesheet containing work hours and overtime information directly to your payroll software.

hr-core- HR solution

Improve your HR management

Integrated employee scheduling software on our easy-to-use management platform allows you to manage your projects and optimize resource planning and employee scheduling. Enable your employees to stay on track with their workload and important due dates in a clear, intuitive roadmap. Get a global and real-time view of your employees’ work scheduling by month, week, or day, as well as their availability periods. You have several ways to view availability and it’s up to you to choose the ones that work best for you and allows you to manage your staff more efficiently. By integrating HR software for managing resource scheduling at your company, you optimize the management of your resources according to your company needs to ensure the profitability of your business.

simplify your hr management

Integrating employee scheduling software: advantages & benefits

For employees

  • Physical badge on user-friendly mobile app and/or on computer
  • Visualization of working schedule at any time
  • Automatic calculation of overtime
  • Clear and instantaneous organization

For administrators

  • Creation of employee profiles, working days, and work cycles
  • Allocation of different profiles to your employees in one click
  • Set up alerts to increase accountability on schedule
  • Export data in attachments that comes in several formats to facilitate payroll

For managers

  • Definition and distribution of resources in the schedule
  • Assist in time management practices
  • Control of team hours (arrivals, departures, etc.)
  • Streamline managing and tracking of rotations and labor loan

Employee Scheduling Software Buyer's Guide

What is employee scheduling software?

Employee scheduling software is a digital tool designed to automate the process of creating and maintaining a schedule. It eliminates the need for manual scheduling and helps businesses to manage their staffing needs efficiently. This software can balance workload, manage requests for time-off, and ensure adequate shift coverage.  

Additionally, employee scheduling software can provide insights into labor costs, boost employee morale by providing a predictable and fair schedule, and help to comply with labor laws. The right employee scheduling software can be a game-changer in workforce management, saving time, reducing human error, and improving operational efficiency.

The benefits of employee scheduling software

Improved Employee Productivity

Employee scheduling software enhances productivity by automating the scheduling process, hence allowing employees to focus on their core job responsibilities. The software can identify peak periods of operation and align the workforce accordingly, ensuring that employees are deployed when and where they are needed most. This leads to optimized resource utilization and increased overall productivity.

Enhanced Employee Satisfaction

The transparency and fairness of an automated scheduling system can significantly improve employee satisfaction. The employee scheduling software allows employees to trade shifts, request time off, and view their schedule from anywhere. This flexibility and control over their work-life balance contribute to higher job satisfaction, which in turn can lead to lower turnover rates.

Reduced Labor Costs

Labor costs can be significantly reduced through the use of employee scheduling software. The system allows managers to forecast labor needs based on historical trends, reducing the risk of overstaffing or understaffing. This accurate forecasting can lead to substantial cost savings. Additionally, by minimizing scheduling conflicts and ensuring compliance with labor laws, businesses can avoid costly legal complications.

Key components of employee scheduling software

Shift Planning and Allocation

Shift planning and allocation is a central feature of employee scheduling software. This feature allows managers to create, modify, and allocate shifts effectively based on business needs. It can automatically match employee skills, seniority, or availability to the appropriate shifts, ensuring a balanced distribution of workload. Also cloud-based workforce scheduling tools often integrate with time-clock and time & attendance management software, helping businesses simplify the shift scheduling process, saving time, and simplifying employee schedule approvals.

Employee Availability and Requests

Employee scheduling software often includes a feature for tracking employee availability and requests. This allows for a more flexible and employee-friendly scheduling process. Employees can indicate their available hours, request time off, or swap shifts with their peers, providing greater control over their work-life balance.

The ability to seamlessly manage availability and requests within employee scheduling software significantly reduces scheduling conflicts and encourages both employees and employers to create more accommodating and efficient work schedules. Online scheduling software can significantly simplify employee scheduling, allowing managers to create an easy-to-use shift schedule and keep track of hourly employee schedules efficiently without the need for manual spreadsheets or paper timesheets.

Real-Time Schedule Monitoring

The real-time schedule monitoring feature allows both managers and employees to view the schedule in real-time. This means any changes to the schedule are updated instantly and can be accessed from any device. This feature enhances transparency, ensures everyone is updated about the schedule changes, and allows for immediate response to any scheduling issues that may arise.

Reporting and Analytics

Reporting and analytics is another crucial component of employee scheduling software. This feature provides comprehensive reports on various aspects of workforce management such as labor costs, overtime, employee performance, and schedule adherence. These insights can help managers make data-driven decisions, identify trends, and optimize the scheduling process for efficiency and cost-effectiveness.

How much does employee scheduling software cost?

The cost of employee scheduling software can vary widely depending on several factors. Typically, most vendors follow a subscription-based pricing model, charging monthly or annually per user. This could range anywhere between $1 to $10 per user monthly for basic versions, to $20 – $200 for more feature-rich enterprise solutions. 

It’s important to note that the total cost will be influenced by a number of factors including: 

  • Number of Employees: Most vendors charge on a per-employee basis. Larger organizations with a high number of employees would typically pay more than smaller businesses. 
  • Features: The pricing can vary significantly depending on the features included. Basic software that handles only scheduling will be cheaper than comprehensive solutions that include features like time tracking, analytics, or integration with other HR systems. 
  • Customizations: Any customizations to cater the software to specific business needs can add to the overall cost. 

Keep in mind that while cost is important, it should not be the sole factor in your decision-making process. Consider the software’s capabilities, scalability, user-friendliness, and how well it aligns with your business needs when making a choice. A more expensive software might be more cost-effective in the long run if it results in significant efficiency improvements and labor cost savings.

How to choose the best employee scheduling software

Assessing Your Organization’s Needs

Before choosing an employee scheduling software, it is crucial to assess your organization’s needs. Identify the challenges you are currently facing with your scheduling process:

Is it time-consuming? Prone to errors? Lacking in transparency? Once you have a clear understanding of your pain points, look for solutions that address these specific issues.

Additionally, consider the size of your workforce, industry-specific requirements, and future growth plans. A software that suits a small business may not necessarily work for a large corporation.

Integration with Other HR Tools

The best employee scheduling software should integrate seamlessly with your existing HR tools. This can be time and attendance systems, payroll software, and more. Integration allows for smooth data flow between systems, eliminating the need for manual data entry and reducing the chances of error. Moreover, it ensures that all systems are updated in real time, providing accurate and consistent data across all platforms.

Ease of Implementation

An often overlooked factor when choosing an employee scheduling software is the ease of implementation. Look for a solution that is user-friendly and comes with comprehensive support and training resources.

PeopleSpheres simplifies the process of implementing by providing comprehensive training resources and a dedicated support team, ready to assist at each step of the implementation process. Furthermore, PeopleSpheres is built with interoperability in mind, integrating smoothly with existing HR systems. This ensures a united ecosystem where data flows seamlessly, enhancing accuracy, and consistency across platforms.

Emerging trends in employee scheduling software

As we continue to navigate the digital age, various trends are shaping the future of employee scheduling software. These developments are being driven by advancements in technology and changing employee expectations.

AI in Employee Scheduling

Artificial intelligence (AI) is gradually making its way into the employee scheduling arena, offering unprecedented efficiencies and insights. AI-powered scheduling software utilizes machine learning algorithms to analyze historical data and predict future scheduling needs. It can also automate the scheduling process by matching employees’ skills and availabilities to shift requirements, thus reducing manual effort and optimizing resource allocation.

Mobile Scheduling Apps

As the workforce becomes increasingly mobile, scheduling software is following suit. Mobile scheduling apps allow employees and managers to access and manage schedules from any location, at any time, right from their smartphones. This on-the-go access to schedules enhances flexibility and improves communication, as changes can be updated and viewed in real-time.

Self-Scheduling and Employee Empowerment

A rising trend in the world of employee scheduling is self-scheduling, which goes hand in hand with employee empowerment. This approach allows employees to choose their own shifts, within certain business constraints, promoting a better work-life balance. Empowering employees in this manner can lead to increased job satisfaction, reduced turnover, and improved productivity.

Why get an employee scheduling tool through PeopleSpheres?

PeopleSpheres addresses the need for essential, personalized features by offering a range of flexible employee scheduling software solutions. Our partners not only cover the basic scheduling needs but also provides advanced capabilities like AI-based shift planning, real-time schedule monitoring, and comprehensive reporting and analytics.

Our software supports cutting-edge AI technology for efficient and effective scheduling. Our team of experts can work with your business to customize and tailor your HR tech stack as per your company’s specific needs. Moreover, PeopleSpheres offers centralized support for any issues that may arise across any of your connected tools, ensuring a smooth implementation and user experience.

Ready to integrate employee scheduling software?

PeopleSpheres is the best HR solution to manage your people. We help you develop a solid and flexible connecting HR platform to sustain your business.

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