Integrate Expense Management Software
Integrate expense management software into the PeopleSpheres platform to simplify your expense management reimbursement requests by connecting your accounting service with the bank.
Your connected tools
Set up tools to process expense reports from PeopleSpheres.
oHRis (Expense Management)
Vertical Expense
Lucca (Cleemy Expense Report)
Jenji
Expensya
TravelPerk
Discover all the tools connected to PeopleSpheres
See all the toolsSeamlessly handle your expenses
Be informed in real-time with notifications as soon as one of your employees submits a reimbursement request on whichever expense reporting software you are utilizing. Analyze business expenses by customer or project and go completely paperless by exporting data to the accounting service. Leverage the connectivity of management solutions with the PeopleSpheres platform, such as the communication between the expense management and accounting software that makes it possible to easily manage and pay all types of expenses, including:
- Business meals expense
- Business travel expense
- Mileage allowances
- Other travel expenses
Simplify expense management for employees
Enter and register reimbursement requests and receipts online with expense distribution by type. The reimbursable amount is automatically calculated and the reimbursement process is sent via email to the manager. Consult expenses records at any time and track the approval process. How does it work?
Just like the digitalization of payslips, the digitalization of expense reports makes it possible to limit the use of paper. Employees only have to scan or take a photo of the receipts with their smartphone which gives them access to the expense report management software. On the easy-to-use software, employees simply have to record the reimbursement requests and expense reports by type (transport, meals, etc.). They can easily add a comment or an attachment directly to the expense report form via the mobile application. The expense report request is automatically sent to the manager by email, then the employee receives a notification of validation or refusal. If the employee needs to know where the refund request is, he can consult his expense history at the expense report software at any time. The cloud-based software integrates and communicates perfectly with the PeopleSpheres HR platform solution, thus streamlining the employee experience and increasing employee satisfaction.
Empower your managers to keep track of employee expenses
Easily manage expenses by integrating expense management software that allows managers to validate or reject reimbursement requests and automatically notify their decisions to employees. Managers can consult and analyze expense records by processing period, expense type, employee, or analysis focus (client, project…). They can punctually or permanently delegate the rejections or approvals of reimbursement for business expense requests, if absent. The management system allows managers to get a clear overview of expense management and reimbursement requests through dashboards and summaries.
Optimize expense management for HR professionals
Accelerate and simplify reimbursement request management and involve your employees in the expense management process with our HR platform. Define reimbursement methods according to the type: real fees, real caped fees, flat fees, or mileage scale. Manage expenditure ceilings and get automatic alerts when expenses incurred that exceed the authorized ceiling. The expense management system also offers multi-currency entry including the exchange rate that is daily updated.
With the mobile app, the processing of your expense reports will be faster than ever since your employees will be able to manage the expense directly on their mobile devices. The expense management solution allows you to connect company bank cards in order to process expense reports quickly and efficiently, you only have to define the repayment terms by nature, such as capped fees, actual fees, etc., and reimburse your employees in a single click. By grouping the expenses of your employees by project or by month, you facilitate the management of expense reports by the project.
Upgrade your HR management
Optimize your expense management processes, save time, and reduce expenditures by controlling and administrating all expenses efficiently by tracking expense evolution. Increase your profitability by making your ROI faster and more visible.
Easily set up a company policy on expense and reimbursement and track your employees’ expenses. Assign employees maximum billable amounts that cannot be exceeded depending on the type of expense. Analyze your expenses on the dashboard with detailed reports and easily export your data to the accounting system. Not only does PeopleSpheres connect expense and accounting, but with our configurable platform, you can also connect your payroll software. This way employees can receive timely reimbursements right to wherever they receive their pay.
