Expense Management
Simplify expense management and reimbursement requests with our Core HR by connecting your accounting service with the bank.
Handle expenses easily
You can be informed in real time with notifications as soon as one of your employees makes a request for reimbursement is submitted on whatever expense reporting software you use. You can then analyze business expenses by customer or project and export data easily to the accounting service, going completely paperless. Thanks to connectivity that PeopleSpheres provides between the expense management and accounting software, it is possible to easily manage and pay all types of expenses including:
- Business meals
- Business travel
- Mileage allowances
- Other travel expenses
Are you an employee?
Enter and register reimbursement requests and receipts online with expense distribution by type. The reimbursement amount is automatically calculated and the reimbursement process is sent via email to the manager. Consult expenses records at any time and track the approval process. How does it work?
Just like the digitalization of payslips, the digitalization of expense reports makes it possible to limit the use of paper. Employees only have to scan the receipts or take a photo of them with their smartphone which gives them access to the expense report management software. Then simply record the reimbursement requests and expense reports by type (transport, meals, etc.). You can add a comment or an attachment directly via the mobile application. The expense report request is automatically sent to the manager by email, then the employee receives a notification of validation or refusal. Need to know where the refund request is? At any time, the employee can consult his expense history. The expense report software integrates and communicates perfectly with the PeopleSpheres HR platform solution.
Are you a manager?
Validate or reject reimbursement requests and automatically notify your decisions to employees. Consult and analyze expense records by processing period, expense type, employee or analysis focus (client, project…). Punctually or permanently delegate the reimbursement requests validation/rejection if absent. Get an overview of the expenses management and reimbursement requests through dashboards and summaries.
Are you an HR professional?
Accelerate and simplify reimbursement request management and involve your employees in the expense management process of our Core HR. Define reimbursement methods according to the type: real fees, real caped fees, flat fees or mileage scale. Manage ceilings and get automatic alerts when the authorized ceiling is exceeded. Multi-currency entry including the exchange rate (daily updated) is available.
The processing of your expense reports will be faster since it is your employees who manage the expenses via the mobile application. You only have to define the repayment terms by nature; capped fees, actual fees, etc.; and reimburse them in a single click thanks to our module which allows you to connect company bank cards in order to process expense reports quickly and efficiently. Group the expenses of your employees by project or by month in order to facilitate the management of expense reports by project.
Upgrade your HR management
Optimize your expense management processes and reduce costs by controlling and administrating your expenses efficiently by tracking expense evolution. Make your ROI faster and visible.
Set up an expense and reimbursement policy and track your employees’ expenses. Assign them maximum amounts that cannot be exceeded depending on the type of expense. Analyze your expenses with detailed reports and easily export your data to the accounting software. Not only does PeopleSpheres connect expense and accounting but also payroll. This way employees can receive timely reimbursements right to wherever they receive their pay.
“The HR Portal tool made it much easier for our employees to take time off and facilitated the life of the HR department in general. We are an engineering company and the software allows our employees to have personalized remote access, from the customer site, to their leave account, and we avoid keeping tedious tables…
“The tool was operational as soon as it was installed and was quickly adopted by the whole company. It is a simple tool, easy to adapt and makes everyday life much easier.”
“The quality of the software and its complementarity with its integrated partner services such as Legislative Editions or Assessfirst represents a real added value for my company. For me, data security was fundamental and all the certifications of PeopleSpheres meet my requirements perfectly.”
Ready to get started ?
PeopleSpheres is the best HR solution to manage your people. We help you develop a solid and flexible connecting platform for HR to sustain your business.