Time & Attendance Software

Get employee attendance at your fingertips with time and attendance software integrated into our HR platform. Manage working time, time spent per activity, task and project allocation per client, period, hour, and day.

time and attendance software

Save time managing activities

The time & attendance module allows you to manage the employee hours of full-time, part-time, and flat-rate employees, as well as shift workers, and those on cyclical schedules. Get a paperless time clock system to control arrival, departure, and break times using automatic calculation with a connection to the badge reader. Perform attendance tracking and remotely receive activity reports weekly and monthly. Seamlessly allocate the time spent per client, project, and task with the help of workforce management software. Track budget, analyze returns, and get summary dashboards by period, department, structure, employee, or customer. We recommend combining our cloud-based time & attendance management system with leave of absence software and project management software on our HR platform as it integrates the data and pre-fills activities, hence reducing manual data entry.

Track and analyze budgets

Time and attendance software allows you to track budgets with gross and net margins over cost and sales prices. Pre-invoice by period, client, project, and track overtime with the leave of absence module on our HR platform. The time tracking system also enables you to analyze and track your employee hours worked according to filters (legal entity, task, store, etc.) and access various dashboards and summaries with time and attendance metrics such as absenteeism, overtime percentage, sick time, and more.

Simplify the management of employee time and attendance

Keep track of employee work hours and validate or reject employee overtime reports with integrated time and attendance software. Our customizable HR platform allows for team members’ allocation in the attendance management system with the option to add comments. Validation or rejection of overtime or time off is automatically sent by email to the employee. Create timetables per resource and define price cost and sales price per customer, project, or task. If absent, delegate timesheets and activities validation as well as time and attendance records. Access time and activity records according to various filters (customer, project, collaborator, etc.), and summary dashboards and statuses.

New expense - employee overtime

Empower your employees

Empower your employees and increase employee productivity with a simplified and intuitive attendance system. Consult schedule activities and PTO at any time with the timekeeping system on our human resources platform. Streamline attendance monitoring with configurable reports where hours worked can be reported in days or hours, and per period, client, project, or task. Allow all employees to effortlessly enter arrival and departure times with an easy-to-use online punch card. Time and attendance data is automatically sent by email to managers for validation, reducing repetitive administrative tasks. With the integration of multiple HR software in our platform, such as the planning software, all fields for employee records can be pre-filled.

Team calendar - time and attendance

Get an overview of your time and attendance system

Time and attendance software allows you to optimize project budgets and avoid overspending while reaching your targets. Improve your project tracking in the control system where you can inform collaborators of new projects and assign roles while increasing reactivity by assigning tasks with specified priorities.

time & attendance software

Time and Attendance Software Buyer's Guide

What is time and attendance software?


Time and attendance software is a digital solution designed to automate employee time tracking, attendance, and scheduling in the workplace. This type of software provides businesses with accurate and real-time data on their workforce, assisting in managing labor costs, improving productivity, and ensuring compliance with labor laws.

Whether it’s for tracking hourly employees or managing flexible work arrangements, time and attendance software offers a centralized system that simplifies these administrative tasks. It may also integrate with other systems such as payroll and HR software to provide a comprehensive workforce management solution.

The benefits of time and attendance software


Accurate Payroll Processing

A significant advantage of time and attendance software lies in its ability to automate and streamline payroll processing. By accurately tracking employees’ working hours down to the minute, these systems eliminate the risks of manual errors, overpayments, or underpayments that can occur with traditional timekeeping methods.

Accurate payment fosters employee satisfaction and trust, which is crucial for the overall morale of the workforce.

Enhanced Workforce Productivity

Time and attendance software can significantly boost productivity in the workplace. The software eliminates the need for time-consuming manual tracking and administrative tasks, freeing up employees to focus on their core responsibilities.

Furthermore, by providing an overview of employee work patterns, managers can identify areas for improvement and implement strategies to optimize workforce efficiency.

Regulatory Compliance

Compliance with labor laws and regulations is a critical concern for businesses. With time and attendance software, businesses can automatically track and record work hours, overtime, and breaks to ensure adherence to labor laws. This feature not only helps avoid costly legal complications but also provides a clear audit trail in case of inspections or disputes.

Key components of time and attendance software


Time Tracking

This function records the exact time an employee starts and ends work, along with any breaks they take. Time tracking can be customized according to the business needs, whether it’s tracking hours by project or client or simply recording the total hours worked in a day.

Attendance Management

Attendance management helps businesses keep track of employee absences, late arrivals, and early departures. With this feature, managers can quickly identify recurrent patterns and address them proactively, ensuring minimal disruption to productivity.

Leave Management

Leave management is a feature that simplifies the process of recording and approving leaves of absence, such as vacation, sick leave, or personal time off.

This component allows for smooth communication between employees and management, reducing the chances of miscommunication or scheduling conflicts. It further ensures that a suitable amount of staff is available at all times.

Reporting and Analytics

Finally, reporting and analytics provide critical insights into workforce trends and patterns. These detailed reports enable businesses to analyze data such as time spent on tasks, employee attendance patterns, and leave trends. These insights can be instrumental in decision-making processes, helping to identify areas for improvement and implement effective workforce strategies.

How much does a time and attendance system cost?


Pricing Models

Time and attendance software are typically offered through one of two pricing models: Subscription-based or a one-time license fee. Subscription models involve a monthly or annual fee, based on the number of users and the complexity of features required. This model offers flexibility and typically includes software updates and support. Alternatively, some providers offer a one-time license fee. This involves a larger upfront cost, but the software is owned outright.

Cost Factors

  • Number of Users: Most providers price their software based on the number of users. The more employees you need to track, the higher the cost.
  • Features: The complexity of features needed can also impact the price. Basic time tracking solutions will be less expensive than comprehensive workforce management systems.

Remember, while cost is a significant factor, it’s essential to consider the value and return on investment the software can provide through increased efficiency, accuracy, and compliance.

How to choose the best time and attendance software


Assessing Your Organization’s Needs

The first step in choosing the best time and attendance software is understanding your organization’s specific needs. Ask yourself questions like:

  • How many employees do you need to manage?
  • What are your main pain points in managing time and attendance?
  • What features are you looking for?
  • Are there specific regulations your business needs to adhere to?
  • Do you need mobile access or biometric support?

By identifying your needs, you will be better equipped to evaluate different software options and choose the one that best aligns with your organizational needs.

Integration with Other HR Tools

Seamless integration with your existing HR tools is another crucial factor to consider while choosing a time and attendance system. The software you choose should ideally work in sync with your payroll, benefits, and HR management software.

This integration can significantly streamline your HR processes, eliminating the need for duplicate data entry and reducing the chances of errors. PeopleSpheres provides pre-built integrations for several time management tools on the market. The PeopleSpheres platform is also designed to be compatible with any time and attendance tool of your choice.

Ease of Implementation

The best time and attendance software will be one that is not just feature-rich but also easy to implement. This includes both the initial installation and the ease of use for your employees. Look for a system with a user-friendly interface and intuitive features.

PeopleSpheres provides implementation support, training resources, and responsive customer service can make the transition to new software much smoother.

Emerging trends in time and attendance software


Mobile Time Tracking

The rise of mobile time tracking is a significant trend in the modern workplace. This feature allows employees to clock in and out directly from their smartphones or tablets, providing flexibility and convenience. It’s particularly useful for remote workers and field staff, enabling them to record their work hours accurately, regardless of their location.

Mobile time tracking also incorporates GPS technology, providing employers with real-time location data and ensuring accountability.

Facial Recognition and Biometrics

With advancements in technology, time and attendance software is evolving beyond conventional methods of time tracking.

An emerging trend is the use of facial recognition and biometrics for clocking in and out, enhancing security and preventing fraudulent practices such as buddy punching. Biometric data is unique to each individual, making it a reliable method for attendance tracking.

Additionally, these technologies speed up the authentication process, improving efficiency and reducing bottlenecks at the start and end of shifts.

Remote Work Tracking

In response to the increasing shift towards remote work models, time and attendance software developers are focusing on features that cater to this trend. Remote work tracking provides the necessary tools to manage a decentralized workforce effectively. It offers flexible clock-in options, activity tracking, and productivity analytics that can help manage remote employees better.

This trend emphasizes the need for trust and transparency between employers and employees, promoting responsibility and accountability, fostering a productive remote work environment.

Why choose a time and attendance tool through PeopleSpheres?


Choosing a time and attendance tool through PeopleSpheres offers a wealth of advantages tailored to modern business needs. Our platform is configurable to your specific requirements, ensuring you gain access to all the essential features you need without the clutter of unnecessary functionalities.

Moreover, it offers mobile access and supports innovations like biometrics, keeping your business in line with emerging HR trends.

We vet our partners so that you can expect precise time tracking, efficient leave management, robust reporting capabilities, and regulatory compliance features — all designed to streamline your HR processes and improve productivity. Embrace the future of HR with PeopleSpheres as your trusted partner.

Valentina-Chiarelli-nicox-time & attendance software
Valentina Chiarelli Human resources manager

The quality of the software and its complementarity with its integrated partner services such as Legislative Edition or Assessfirst represents a real added value for my company. For me Data security was fundamental and all the certifications of PeopleSpheres meet my requirements perfectly

Ready to integrate time and attendance software?

PeopleSpheres is the best HR solution to manage your people. We help you develop a solid and flexible connecting HR platform to sustain your business.

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