Integrate your Onboarding Software
Optimize integration management of new hires by implementing onboarding paths with our HR platform. Automate and simplify new employee arrivals and improve the employee experience at the beginning of the employee life cycle with cloud-based onboarding software.
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Easily integrate talent into your company using the tools connected to PeopleSpheres.
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See all the toolsInvolve newcomers from day one
Improve your first impression and make newcomers stay by revamping newcomers’ efficiency and experience even before their arrival in the company. With our HR platform, you will boost your new employees’ motivation and provide a global approach to the integration path to fully develop your teams’ potential and optimize employee performance. The onboarding module gives new employees access to the right resources, the right persons, and the right tools.
The faster new recruits are onboarded and up and running, the faster they will be operational in the new company. For a successful integration process, offer them an onboarding plan that they can easily follow with onboarding software in the PeopleSpheres platform. Not only does it make for a better experience for all new employees, but it also speeds up the orientation process. Provide a paperless and customizable onboarding phase for all new hires with the right onboarding software.
Make your employer brand shine
Create a pre-hiring portal dedicated to future employees as a part of your recruitment marketing. Make your company stand out and attract top talent during the hiring process with pre-hiring information events available to top candidates. Offer your newly hired employees a motivating onboarding path with a customized space including centralized resources on the human resources platform to answer all their questions.
Increase employee engagement
Reduce repetitive administrative tasks in workflows and reinforce compliance while establishing more transparency and cooperation among colleagues, managers, human resources, and other departments. Manage the beginning of the employee lifecycle from recruitment to the end of a contract with our HR platform.
Boost and motivate newcomers
Easily follow and manage your employees through the employee lifecycle starting with recruiting, onboarding, mobility, relocation, retirement, and leave. Increase employee motivation by proving immersion in corporate culture and support them efficiently with customized integration, and active preparation for the company’s social network.
Upgrade your HR management
Reduce employee turnover, promote a sense of belonging in the organizational culture, and increase motivation with our HR platform. Reduce integration costs with powerful and intuitive management tools and save time by integrating new employees in the best way possible with HR software that offers intuitive and easy-to-use HR technology.
Onboarding Software Buyer's Guide
What is onboarding software?
Onboarding software refers to a specific type of Human Resources (HR) technology that assists businesses in the process of introducing new employees to their new work environment. This type of software is designed to streamline, automate, and organize the various tasks involved in onboarding, including paperwork completion, training scheduling, and role clarification.
By facilitating a smooth transition, onboarding software helps new hires become productive members of the team faster and enhances overall employee engagement.
The benefits of onboarding software
Efficient Onboarding Workflows
Onboarding software eliminates the need for tedious paperwork and manual data entry, automating the majority of the onboarding tasks. In the realm of recruitment and onboarding, onboarding software serves as a vital link in the hiring and onboarding process, connecting the dots between talent acquisition and management software. It allows HR to develop comprehensive and systematic workflows that guide new hires through the process in a structured and coherent manner. This results in time savings for HR and a more cohesive experience for the new employee.
Improved Compliance
Compliance with employment and immigration laws is critical to avoid legal issues. Onboarding software can help businesses keep up-to-date with these regulations by integrating them into the system.
New employees can be guided to fill out all necessary legal documents correctly, reducing the risk of non-compliance.
Enhanced Employee Engagement
A smooth onboarding process can significantly impact a new employee’s perception of their workplace, influencing their level of engagement. Effective onboarding ensures new hires are quickly up to speed, providing a positive first impression and a structured introduction to the company’s expectations and values.
Onboarding software ensures a consistent, organized, and welcoming experience for every new hire, making them feel valued from day one. This early positive impression can foster greater employee engagement, contributing to increased productivity and lower turnover rates.
Key components of an onboarding software
Employee Data Collection and Documentation
Onboarding software simplifies the process of gathering and storing new hire information. It digitizes forms, enabling employees to input their data directly into the system. This not only eliminates paperwork but also reduces errors, ensuring more accurate employee records. The software also securely stores this information, making it readily available for future reference or audits. From electronic new hire paperwork to onboarding checklists and metrics for employee retention, this software facilitates a smooth transition and socialization into the workplace.
Training and Onboarding Content Delivery
With onboarding software, training becomes a seamless process. The software can store a library of training resources, which can include videos, documents, or interactive content. These can be systematically assigned to new hires based on their roles.
The software can also track the progress of each employee, ensuring that they are completing their training modules in a timely manner.
Task Assignment and Tracking
HR can assign tasks to employees, such as completing forms or attending training, directly through the software. The system automatically tracks these tasks, updating HR on their status.
This feature ensures nothing is overlooked during the onboarding process and the new hire is progressing as planned.
Reporting and Analytics
Onboarding software should analyze data to provide insights on the effectiveness of your onboarding process. These insights can help identify areas of improvement, allowing you to make data-driven decisions to enhance the onboarding experience. For instance, if the data shows that certain training modules are not being completed on time, you could investigate and address the issue.
How much does onboarding software cost?
Pricing Models
The cost of onboarding software usually follows either a per employee per month (PEPM) or per user per month (PUPM) pricing model.
In the PEPM model, companies pay a fixed fee for each employee every month, regardless of whether the employee uses the software or not.
The PUPM model, on the other hand, charges only for the specific users who are accessing the software, typically the HR team and new hires in the onboarding process. Some vendors may also offer volume discounts for larger companies or longer contract durations.
Cost Factors
The number of features and their complexity significantly contribute to the price. More advanced features like automated compliance updates, advanced reporting capabilities, or integration with other HR systems typically increase the cost.
Secondly, the number of employees or users you have will directly impact the price, as most pricing models are based on this number.
How to choose the best onboarding software
Assess Your Organization’s Needs
The first step in selecting the best onboarding software is to thoroughly identify and understand the unique needs of your organization.
What are the specific pain points in your current onboarding process? Are there particular features or functions that are essential for your business?
Consider factors like the size of your company, the volume of hiring, the complexity of your onboarding process, and any specific compliance requirements.
It’s also beneficial to gather input from key stakeholders involved in the process – HR, managers, and even recent hires. Ultimately, the best onboarding software is one that aligns closely with your organization’s requirements and goals.
Integration with Other HR Systems
Once you’ve identified your needs, consider how the onboarding software will integrate with your existing HR systems. Seamless integration is crucial for a smooth data flow and process continuity. It eliminates the need for manual data entry, reduces the risk of errors, and shapes a coherent and efficient HR workflow.
Confirm that the onboarding software you’re considering integrates well with your ATS, payroll system, benefits platform, and any other tools you use.
User-Friendly Interface
Both HR managers and new hires will be using the platform, so it’s essential that it is intuitive and easy to navigate.
Look for software that provides a clean, organized, and straightforward layout. Remember, the objective of an onboarding software is to simplify and enhance the process, not make it more complicated.
Emerging trends in onboarding software
Mobile Onboarding Apps
In the era of smartphones, onboarding has moved beyond the confines of office walls. Mobile onboarding apps are gaining traction for their ability to make the onboarding process more accessible and flexible.
These apps enable new hires to complete necessary documentation, view training materials, and get acquainted with their new role – all from the convenience of their mobile devices. This flexibility is particularly beneficial for remote workers or those who wish to utilize downtime during commutes.
AI-Powered Personalization
Artificial Intelligence (AI) is making its mark in the realm of onboarding software. AI-powered personalization provides a tailored onboarding experience based on the unique needs and preferences of each new hire.
Adaptive learning algorithms can modify onboarding content and pace in real-time, based on the new hire’s engagement and performance. This level of personalization can enhance the learning experience, fostering a deeper connection with the organization from the outset.
Virtual Reality (VR) Onboarding
Virtual Reality (VR) onboarding programs can immerse new hires in a simulated work environment, allowing them to navigate their new workspace, interact with virtual colleagues, and participate in simulated job tasks.
This immersive experience can significantly enhance the understanding and retention of information, preparing new hires more effectively for their roles. While in its nascent stages, VR onboarding holds great promise for the future of HR technology.
Why choose an onboarding tool through PeopleSpheres?
PeopleSpheres prides itself on excellent integration capabilities. Our platform can seamlessly connect your existing HR systems, ensuring flawless data flow and eliminating the need to set up users in multiple systems when onboarding them.
This connectivity also allows for cross-application workflows , ensuring a streamlined and efficient onboarding process.
With PeopleSpheres, you can also take advantage of our reporting and analytics features to gain insights and optimize your onboarding process continually.
Intrasipa Group creates a common space for more than 350 brands and 6 legal entities
After accumulating multiple HR tools throughout the years, things got so complicated that employees often bypassed the system altogether, going straight to HR staff with their questions. At the same time, there was a strong desire among employees to feel connected to each other and to the company as a whole.
Discover how Intrasipa found a flexible and personalized solution with PeopleSpheres.
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