Integrate a Chatbot Software

Use chatbot software to create intelligent and conversational interactions with employees and provide digital HR support. Using natural language processing (NLP), chatbots are designed to understand and respond to user inputs. Several chatbot tools are built using artificial intelligence (AI) and machine learning to provide enhanced performance and analytics. Chatbot software can be integrated to your PeopleSpheres platform to answer questions regarding benefits, HR policies and more. It can also assist with recruitment and onboarding new hires.

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Unified HR Knowledge

Replace a disparate ecosystem of HR services into a centralized platform where employees can go to get support for all their critical HR information and tools.


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Enhanced Employee Experience

Quick, accurate, and contextually relevant answers to frequent question. Free up your HR team to focus on driving business success.

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Personalized Interactions

No two employees are the same. Chatbot software use powerful natural language processing to comprehend and resolve issues in a contextual manner.

The Perfect Virtual Assistant to Automate Repetitive Tasks

Reduce the number of calls and tickets sent to the HR. Bots can handle the most frequently asked questions, allowing HR to focus on more important tasks and better managing the workforce. Not only does this free up managers’ time, it also streamlines the process for employees who can quickly get the information they need without waiting for a response.


Deliver Cross-application Support for your Integrated HR Systems

Leverage the power of PeopleSpheres with your chatbot software. When you integrate a chatbot along with a range of applications, such as payroll, benefits, and time tracking, you can deliver seamless support to employees. Ensure they can use these all systems effectively to access the information and tools they need to be productive and successful.

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Applying Business Intelligence to Workforce Management

Employees are not the only ones in need of information, you are too. Chatbot software can be used to collect data and track data on employee attendance, performance, and other metrics, providing valuable insights that can inform workforce management decisions.

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Use Cases for Chatbot Software in HR

Talent Management

Chatbot software can be used to automate certain aspects of the talent management process.

For example, the bots can provide new hires with company policies, information about employee benefits and other important details about their new job.

Chatbots are also commonly used in recruiting process to filter through resumes, pre-screen candidates by evaluating their answers to a set of pre-defined questions.

Employee Directory

Chatbots can be used to provide contact information and job titles quickly and conveniently. For example, an employee could ask for the phone number or email address of a colleague or who someone’s manager is, and the chatbot would give them the answer they need.

Knowledge Search

Chatbots can be used to facilitate knowledge search by providing quick and accurate answers to employee questions. For example, an employee could ask the chatbot about a specific HR policy or procedure, and the chatbot would provide the necessary information. As you connect more systems to your PeopleSpheres platform, the more rich your chatbot’s knowledge base becomes.

Chatbot Software Buyer's Guide

What is a HR chatbot software?

Chatbot software is a computer program designed to simulate human conversation through voice commands, text chats, or both. It uses artificial intelligence and machine learning to understand a user’s intent, allowing it to provide instant automated responses to customers’ queries and perform tasks. This technology can be integrated into websites, applications, or social media platforms, and is often used for customer service, lead generation, and personal assistance.

The benefits of chatbot software

Improved HR Efficiency

Chatbot software significantly improves HR efficiency by automating routine tasks such as answering frequently asked questions, scheduling interviews, or assisting with onboarding. This leaves HR professionals free to focus on more strategic tasks, thus enhancing overall productivity.

Cost Savings

The automation provided by chatbot software translates to significant cost savings for organizations. As chatbots can handle multiple inquiries simultaneously and operate round-the-clock, the bots reduce the need for a large customer service team, thereby decreasing labor costs.

Enhanced Employee Experience

Chatbot software can enhance the employee experience by providing instant, personalized responses to their queries. They can assist employees in real time, offer personalized learning experiences, and help in troubleshooting, thereby creating a more engaging and efficient work environment.

Key components of a chatbot software

Natural Language Processing (NLP)

Natural Language Processing is one of the key components of chatbot software. It’s a subset of AI that enables chatbots to understand, interpret, and respond to user inputs in a human-like manner. It involves elements like parsing, semantic understanding, context recognition, and sentiment analysis. With NLP, chatbots can process unstructured conversational data, understand user intent, and provide relevant responses.

Integration with Messaging Platforms

To be effective, chatbot software should seamlessly integrate with various messaging platforms. This means the chatbot should be able to function across popular platforms such as Facebook Messenger, WhatsApp, Slack, and more. This allows organizations to engage with users where they already hang out, providing real-time, efficient customer service, and improving user engagement.

Bot Building and Design Tools

Good chatbot software should provide user-friendly bot building and design tools. These tools enable businesses to create custom chatbots tailored to their unique needs, without requiring extensive coding knowledge. They usually come with drag-and-drop interfaces and template libraries, making the chatbot creation process accessible to all, regardless of technical expertise.

Reporting and Analytics

Reporting and analytics is another critical component of chatbot software. This feature allows businesses to track and analyze chatbot performance and user interactions, providing insights into customer behavior, query patterns, and bot efficiency. Armed with these insights, businesses can continuously refine and improve their chatbot’s performance, optimizing customer service and enhancing user experience.

How much does chatbot software cost?

Pricing Models

Chatbot software is generally offered through two main pricing models: subscription-based and usage-based. In a subscription-based model, you pay a set monthly or annual fee. This fee often includes a certain number of messages or conversations, and additional charges may apply if you exceed those limits.

Alternatively, the usage-based model charges fees based on the actual usage of the service. This means you only pay for the messages or conversations your chatbot handles.

Cost Factors

The cost of chatbot software can depend on several factors. First, the complexity of the chatbot’s tasks can significantly impact the cost. Simple chatbots that answer FAQs will be less expensive than those equipped to handle complex employee interactions.

Additionally, the level of customization required can also affect costs. Off-the-shelf chatbots are typically cheaper, while custom solutions designed for a specific business purpose could incur higher costs.

How to choose the best chatbot software

Assessing Your Organization’s Needs

The first step in selecting the best chatbot software for your organization is understanding your specific needs. Consider the tasks you are looking to automate, the problems you want to solve, and the goals you aim to achieve. Are you looking for a chatbot to provide customer support, screen candidates, or assist with employee inquiries? Do you need a simple FAQ bot or a more sophisticated AI chatbot capable of processing complex queries? Your answers to these questions will guide your selection process.

Integration with Other HR Tools

Your chosen chatbot software should be able to integrate seamlessly with your existing HR tools. This includes tools for recruitment, performance management, learning and development, and employee engagement, among others. This integration ensures a unified, efficient HR management process and enhances user experience. Look for chatbot software that supports API integrations or comes pre-integrated with popular HR systems.

PeopleSpheres’ strong integration capabilities allow for easy incorporation of chatbot software with existing HR tools, creating a unified, efficient HR management process. This enables businesses to quickly leverage the benefits of chatbot technology, without disrupting their existing workflows.

Ease of Implementation

Implementation is another crucial factor to consider. The best chatbot software should be easy to implement with minimal disruption to your existing operations. Look for solutions that offer intuitive bot building tools, drag-and-drop interfaces, and access to a library of pre-built templates.

PeopleSpheres simplifies the implementation of chatbot software, ensuring a seamless integration process. The platform is designed with user-friendliness in mind, providing intuitive tools that facilitate the creation and integration of chatbots. The ease of implementation, coupled with PeopleSpheres’ robust integration, makes it a reliable choice for organizations looking to enhance their HR processes with chatbot technology.


Lastly, consider the scalability of the chatbot software. As your organization grows, your needs will change and evolve. The chatbot software you choose should be able to scale with your business, handling increased traffic, more complex tasks, and additional features as necessary. Look for chat software that allows for easy updates and upgrades, and has a proven track record of handling increased demand.

Emerging trends in chatbot software

Multilingual Chatbots

As businesses operate on a global scale and cater to a diverse customer base, the need for multilingual chatbots is more apparent than ever. These chatbots can understand and interact in multiple languages, breaking communication barriers and providing personalized customer service across different regions. The bots reduce the need for human intervention in customer support, especially in international markets, and ensure a seamless customer experience.

Cross-Platform Chatbots

Another emerging trend in chatbot software is the development of cross-platform chatbots. These chatbots are designed to work seamlessly across multiple platforms, such as web, mobile, and various social media channels. This flexibility allows businesses to connect with their customers on chat platforms they frequently use, improving customer engagement and satisfaction.

Voice and Conversational AI

The rise of voice assistants like Alexa, Siri, and Google Assistant has paved the way for voice-enabled chatbots. These chatbots use conversational AI to understand and respond to voice commands, providing a hands-free, voice-first user experience. This technology is particularly beneficial in situations where typing is not feasible or convenient, thus enhancing accessibility and user convenience.

As the chatbot technology landscape continues to evolve rapidly, businesses need to stay updated with the latest trends and adopt suitable solutions to stay competitive in today’s digital age. Leveraging these trends can help businesses enhance customer engagement, improve response times, and provide a more personalized, seamless customer experience.

Why choose a chatbot tool through PeopleSpheres?

The PeopleSpheres’ Store offers chatbot solution designed to deliver a highly personalized and efficient user experience, powered by advanced AI and machine learning capabilities. 

In terms of personalization, PeopleSpheres allows businesses to choose their chatbot according to their unique needs and requirements. You can find easy-to-use bot building and design tools that require minimal technical expertise, enabling businesses to create a chatbot that fits their brand voice, tone, and customer service ethos. 

In terms of future trends, PeopleSpheres supports the use of multilingual chatbots, enabling businesses to cater to a diverse, global customer base. It also allows for the development of cross-platform chatbots that can function seamlessly across your various HR tools.  

In conclusion, choosing a chatbot tool through PeopleSpheres provides a comprehensive, future-proof solution that aligns with current needs and anticipates future trends, positioning businesses for success in an increasingly digital world.

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