Digital Safe Software
Integrate powerful tools with digital safe software to host and secure all your documents with PeopleSpheres. Secure your digital assets and store your documents with complete peace of mind.
Your connected tools
We partner with the most trusted solutions to ensure security of all your HR data and documents
TeamsRH (Digital Safe)
eDoc (Digital Safe)
Docaposte (Digiposte)
LegalySpace
Discover all the tools connected to PeopleSpheres
See all the toolsElectronically file your data
Does filing your data and documents require a lot of space? Tired of sorting papers? With our digital safe, you no longer need to find space to store all your files: everything is dematerialized with our security tools!
Facilitate the accessibility of your data
Thanks to our cloud service, you can access your data whenever you want 24/7 via the simple web browsers or the mobile devices. The dematerialization of your documents makes sorting simpler and it is therefore easier to find the important documents you are looking for since they are all stored in the same place: the cloud-based digital safe.
Secure your data
Don’t worry about security issues with your sensitive data: all your data is hosted in France in a secure cloud that meets regulatory requirements. As we optimize the data protection of your sensitive information, you can relax and never think about security threats or any vulnerabilities to hackers. All information and documents stored in the secure storage can be protected by an electronic signature, timestamping, and/or fingerprints, it is up to you to choose whichever authorization method that makes you feel the safest. Don’t worry about data-loss or the reversibility of the data, as it is guaranteed that you can recover your data at the end of the contract. By integrating the digital safe with our software-as-a-service (SaaS) HR platform, you don’t have to stress about cyber-attacks or any security breach.
Centralize your data
With the digital safe, you can dematerialize all your documents and enter a new digital era at the forefront of technology. Don’t waste time printing, scanning, or searching for documents: all your data is centralized and you don’t have to remember numerous of strong passwords with the benefits of a single sign-on.
Save time
The dematerialization of documents and storage in a digital safe allows you to save space, access your data easily, track all your documents electronically, and print less paper. Thus, adopting these HR procedures will allow your company to be more environmentally friendly. By having a datacenter that stores your documents electronically, you will save time since don’t have to spend hours printing or looking for a document.
What is a digital safe?
+A digital safe is a platform that can be accessed online or offline. It allows you to securely store, archive, and index different digital files (photos, pdf, word files, etc.). Access to documents is subject to a special authentication determined on the digital safe, preventing unauthorized attempts of access, and the integrity of the documents is thus preserved. The digital safe software provides a safe and secure virtual place in which it is possible to save digital data. There are both personal digital safes and professional digital safes for storing all the sensitive data of a company such as administrative documents, contracts, invoices, and the personal information of employees. The electronic management of the data and its retention period is of course configured according to the legal framework in force.
Why implement digital safe software?
+- Benefit from an IOS and Android mobile application: Using this feature, you get unlimited access in all circumstances, whether you are in the office or not.
- Own your personal computer archiving space: The secure digital data archiving space allows you to receive, collect, and centralize dematerialized documents in a substantial document storage space. The security software saves considerable space and time.
- Integrate all types of document types: You will no longer need to separate your documents according to their nature or content, they will all be grouped together in the same place (employment contract, invoice, etc.) in the form of digital documents.
- Transfer your documents online and instantly: Simplify your document exchanges by transferring digital documents to the people concerned by transferring from one safe to another.
- Secure your data: Because your data is important and its protection is essential, the digital safe saves your dematerialized data in a cloud hosted in France, subject to the regulations in force. Encryption and a password system limit access rights to the storage space. Your digital data rests securely on the electronic safe and all documents are protected against possible intrusion and breaches. With our IT security, the protection of your data is guaranteed.
- Adopt the reversibility of your data: A departure from the company does not mean loss of data as access to the personal safe remains open to employees who have left the company. In the event of termination of a contract, you will be able to recover all of your data and private information. The durability of digital documents is ensured and you no longer have to worry about their return.
- Benefit from the best security technology: Our digital safe has AFNOR certification which guarantees operational functioning. In addition to that, you benefit from adapted technologies such as timestamping and fingerprints.
- Save paper and prints: Bet on your company’s CSR using by integrating digital safe software. By limiting paper documents, you can enhance your employer brand.
Our digital safe ensures cloud security for your entire team
For Managers
Access your documents easily:
Ensure business agility with the mobile device application that allows you to have access to all of your documents anywhere and anytime.
Simplify your document exchanges:
The PeopleSpheres virtual safe allows you to transfer documents in one click (sending pay slips to employees, contracts to sign, etc.).
Centralized data:
Your data is centralized in the cloud platform. Having your data and important documents in one place will make it easier to find what you are looking for.
For Employees
All types of documents available at your fingertips:
All your professional documents as personal documents can be saved (pay slips, contracts, etc.). The retention and security of documents is guaranteed by the digital safe, which ensures the traceability of all your documents.
Strong space capacity:
In terms of storage capacity, you will never have to worry about running out of space to store your documents. In fact, you can benefit from space that can accommodate up to 10 GB of documents.
Share your documents:
The employee has the ability to transmit the documents of his or her choice to other team members or HR by transferring them from his or her safe to another.
Simplified access:
Many different formats and devices are supported, with secure and personalized access for each employee.
For HR Administrators
All types of documents available at your fingertips:
All your professional documents as personal documents can be saved (pay slips, contracts, etc.). The retention and security of documents is guaranteed by the digital safe, which ensures the traceability of all your documents.
Strong space capacity:
In terms of scalability and storage capacity, you will never have to worry about running out of space to store your documents. In fact, you can benefit from space that can accommodate up to 10 GB of documents.
Share your documents:
The employee has the ability to transmit the documents of his or her choice to other team members or HR by transferring them from his or her safe to another.
Simplified access:
Many different formats and devices are supported, with secure and personalized access for each employee.