Vertical Expense

Vertical Expense is a simplified expense management solution. The tool adapts to all types of companies, and by using Vertical Expense, you ensure alignment with your expense policy. As a manager, you can create, track, and oversee the mobility of all your employees effortlessly.

Vertical Expense supports you in completing your expense reports so that you spend no more than 5 minutes per month on them. With OCR and autonomous filling, submitting an expense report takes just a few clicks, and you maintain visibility of your authorized expenses based on your status within the company.

To save even more time across all your processes, you can integrate Vertical Expense with other HR solutions through PeopleSpheres and dramatically increase your team’s productivity.

Main features of Vertical Expense software

• An intuitive and user-friendly solution
• An intelligent tool that enables real-time monitoring
• Management of all types of expenses
• Processing of multilingual and multi-currency payments
• Digitization and archiving of legally valid documents
• Multiple validation workflows
• Reliable controls and validations through Smart Expense
• Calculation of mileage allowances in compliance with URSSAF regulations
• Integrated accounting and analysis features
• Offline mode available
• SaaS application accessible on all browsers

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What you get by using Vertical Expense through PeopleSpheres

By using Vertical Expense to manage your expense reports, you save time for your teams and streamline the entire administrative process. In other words, you refocus all your employees on their core tasks.

Reduce Paper Usage and Streamline Expense Management

Simply upload a single photo to Vertical Expense, and the app does the rest of the work. By adding your receipt, the software instantly creates expenses, whether it’s through a photo, image, or PDF document uploaded from a device or even an email address. Customize your expenses with comments, your mileage, or your flat-rate expenses. Then send your reports for validation, so that the appropriate person is automatically contacted. You are then informed and reimbursed in real-time. For your future expense reports, the rules that concern you will already be pre-filled accordingly.

Automate Management Controls

Once the expense report reaches validation, it is accurate. In case of duplicate expenses, missing receipts, or exceeding limits, Vertical Expense alerts the administrator, who can quickly rectify the error. The software also cross-references documents with information on working hours, holidays, training days, and the Microsoft calendar of the relevant employees. Vertical Expense also fully adapts to your structure by establishing a customized validation workflow for expenses, missions, vehicles, and bank details. For more speed or precision, controls can be carried out on an individual or cross-functional basis.

Easily Manage Your Expenses

Vertical Expense gives you more peace of mind in your accounting and financial management. The solution handles complete VAT management, generates ad hoc and consolidated reports, and automatically sends everything to accounting and payroll. Vertical Expense also allows you to track budgets, automatically manage advances and project allocations. You can also easily manage your payments and mass accounting through a system available on both web and mobile.

Adapt Vertical Expense to Your Situation

Vertical Expense’s expense management solution is customizable based on your policies, mission orders, and travel authorizations. Refine your settings based on your rules and scales, even by entity and within a single application. Customize your notifications to ensure you don’t miss important information. For more efficiency and personalization, PeopleSpheres allows you to connect your payroll software to quickly transfer your data without any re-entry. This interconnection between your solutions is essential for structuring a high-performing and intuitive HRIS for your employees.

Establish a Comprehensive Scope of Your Expenses

Vertical Expense covers a wide range of expenses. The platform handles your expense reports and expense statements from end to end of the process. Mission orders are planned in advance, advances on expenses are automated, and the solution easily manages validations of requests, especially for personal vehicles and reservations from the company car fleet. Vertical Expense is flexible and handles all types of expenses (flat rates, per diems, mileage allowances, or actual expenses) by all means of payment (credit card, mobile payments) and alerts you in real-time. The flexibility goes further by taking into account expense reports from multi-entities, multi-conventions, multi-countries, and multi-currencies.

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Vertical Expense is a French SaaS software provider specialized in expense management for medium and large Companies and public administrations. An independent company, Vertical Expense is above all a lasting partner for all demanding organizations wishing to optimize their spending policy. At the heart of our business strategy, we are customer satisfaction driven through our 3 pillars of excellence: Innovation, Commitment, and Reliability!

Vertical Expense shares the same philosophy as PeopleSpheres. Being “vertical integration” oriented, they are an essential link in a collection of tools designed by specialists of excellence each in their business field. Thanks to our expertise, we participate in the aggregation of best practices to deliver quality service to our common customers.

Download our white paper: ‘Transformez vos notes de frais en un pilier RSE’ written by PeopleSpheres and Vertical Expense: click here