Safety Incident Management
What is a PeopleSpheres Object (PSO)?
The PeopleSpheres Object is a new data repository. Our customers use PeopleSpheres to manage their employees, but they can also create new objects (sites, stores, vehicles, work accidents, document repository, etc).
Features
Custom Forms
Using the form builder, you can create customized forms that allow you and your team to track any type of safety incident and include custom fields to track the incident data that matters most to your organization.
This could include attaching photos of the incident, providing additional information to support a root cause analysis, etc.
Forms can be carefully constructed to reduce complexity and make it intuitive to use even for occasional users.
Mobile App
The PeopleSpheres mobile app is available for iOS and Android smartphones and tablets. This makes it possible to report workplace safety incidents on-site or on-the-go.
Fill forms and upload photos from your device for further investigation and reporting.
Document Generator
The built-in document generator makes regulatory compliance easier. Generate regulatory reports including OSHA 300, 300A, and 301 logs in a few clicks.
Reporting
Monitor safety KPIs such as Incidents Rate, Lost Working Days and more using the reporting tool. Create reports and dashboards to help you better understand and monitor causes of incidents and take corrective actions to prevent them in the future.
Workflows & Alerts
To help you remain compliant, you can also set up workflows to notify you when a workplace incident is OSHA reportable or recordable. Create workflows to allow multiple contributors to add necessary data and documents and give approvals.
Email and in-app alerts can be set up to ensure key members across your organization are notified of new safety incidents, progress of an incident investigation and corrective actions to be implemented.
Benefits
Why do you need safety incident management?
A safety incident management system is an invaluable tool for organizations to ensure the well-being of their employees and mitigate potential hazards. By effectively addressing safety issues and implementing comprehensive safety programs, such a system offers numerous benefits to workplaces. Luckily you don’t need to buy one, because you can use PeopleSpheres object to manage your safety and health.
A safety incident management object improves an organization’s preparedness and response capabilities. It facilitates emergency planning, ensuring organizations are well-equipped to handle unforeseen events and minimize their impact on employees’ health and safety. With features like safety policies, safety procedures, and site safety inspections, the system helps organizations maintain compliance, minimize safety violations, and mitigate potential risks.
Prioritize your employees’ safety
First and foremost, a safety incident management system helps create a safe working environment by proactively identifying and managing hazards. It enables organizations to assess risks, identify workplace hazards, and develop appropriate control measures to eliminate or minimize them. By promptly addressing safety hazards, such as unsafe working conditions, ergonomic concerns, or machinery malfunctions, the system helps prevent workplace injuries, illnesses, and fatalities.
Stay OSHA compliant
Furthermore, the system plays a crucial role in promoting occupational health and safety. It ensures compliance with health and safety regulations, such as OSHA standards, by providing a platform to enforce safety policies and procedures. With features like hazard identification, risk assessment, and safety compliance tracking, the system helps organizations maintain a robust safety culture, ensuring the well-being of their employees and complying with legal requirements.
Automation: Easier and faster reporting
A key advantage of a safety incident management system is its ability to streamline safety-related processes. It centralizes safety information, such as incident reports, safety training records, and safety policies, in one accessible location. This facilitates efficient recordkeeping and data management, enabling organizations to analyze trends, identify recurring issues, and take proactive measures to prevent incidents. By automating safety procedures through workflows, the system saves time, reduces human error, and enhances overall safety awareness.
Communication and culture around safety at work
The system also facilitates effective communication and collaboration among various stakeholders. It allows supervisors, safety officers, and safety committees to work together seamlessly, ensuring a coordinated approach to workplace safety. By providing tools for reporting and investigating safety incidents, it encourages open dialogue and timely resolution of safety concerns. This not only enhances employee safety but also fosters a culture of safety-at-work, where everyone takes responsibility for maintaining a safe work environment.
In addition to its role in incident management, the system supports proactive measures to prevent safety hazards. It assists in developing and delivering comprehensive health and safety training programs, ensuring employees are equipped with the necessary knowledge and skills to perform their tasks safely. By providing access to resources on topics like personal protective equipment, confined space entry, or hazardous materials handling, the system promotes safety awareness and empowers employees to create a safety-conscious work environment.
