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Fleet Management

PeopleSpheres Add-ons

What is a PeopleSpheres Object (PSO)?

The PeopleSpheres Object is a new data repository. Our customers use PeopleSpheres to manage their employees, but they can also create new objects (sites, stores, vehicles, work accidents, document repository…).

If we take the example of the stores PSO: each store has a unique file to which the HR can link the employees who work there, as well as all the data related to this particular store. This makes it possible to have an optimized store database.


Custom Forms

With the form builder, you can create custom forms that allow you and your team to track all vehicles, their allocation and include custom fields to track the fleet data that matters most to your organization (accidents, mechanical incidents, technical visits, etc.).

This can also include attaching photos of the condition of the vehicles, providing additional information about drivers, etc.

Forms can be carefully constructed to reduce complexity and make them intuitive to use, even for occasional users.

Mobile application

The PeopleSpheres mobile app is available for iOS and Android smartphones and tablets. It’s possible to manage your vehicles on the spot or on the road and to be informed in real time about the condition of your fleet (insurance renewal date, technical inspection etc.). Your employees who drive these vehicles can report any useful data directly via their application.

Fill out forms and upload photos directly from your device to keep your data up to date.

Document Generator

Generate regulatory reports & contracts within just a few clicks.


Monitor key vehicle management metrics, such as accident rates, vehicle immobilization, insurance and maintenance/repair costs, mileage, number and amount of fines, and more, using the reporting tool. Create reports and dashboards to help you better understand your vehicle usage and take steps to optimize management in the future.

Internal communication

With PeopleSpheres, you will be able to communicate in a targeted manner on eco-driving for example, by filtering by vehicle type, driver positions etc.

This extremely flexible PSO will be able to adapt to all your internal rules to ensure optimized fleet management at all times.


Why do you need fleet management?

Fleet management solutions offer a wide range of benefits to businesses that rely on a vehicle fleet to carry out their operations. These comprehensive management solutions can be powered by telematics and GPS technology and enable fleet managers to effectively monitor and control their fleet, leading to improved efficiency, reduced costs, and enhanced customer service.

Implementing a fleet management system simplifies the overall management of a commercial fleet. It provides fleet managers with the necessary tools and resources to effectively oversee their company’s fleet, from tracking vehicles and managing maintenance to optimizing routes and ensuring driver safety. This simplification leads to improved productivity and streamlined operations, ultimately benefiting the entire organization.

The good news is that in addition to your employee database, PeopleSpheres allows you to create a database specifically for tracking and managing your fleet. This means you can manage all the important aspects of your business from one place.


Running more efficiently

One of the key advantages of implementing a fleet management system is the ability to track vehicles in real-time. Through vehicle tracking and GPS fleet tracking, fleet managers can monitor the exact location of each fleet vehicle, allowing for improved dispatching and route optimization. This not only saves time and fuel but also ensures timely deliveries and enhances overall fleet safety.

Fleet management software plays a vital role in streamlining fleet operations. It provides a centralized platform where fleet managers can access all relevant information about their vehicles, drivers, and maintenance schedules. By utilizing this management software, fleet managers can effectively manage vehicle maintenance, reducing downtime and preventing costly breakdowns. Regular preventative maintenance, facilitated by the system, prolongs vehicle lifespan and improves fleet safety.


Make driver safety a priority

Driver safety is another critical aspect of fleet management. It allows you to monitor driver behavior, including speeding, idling, and harsh braking. By identifying and addressing unsafe driving habits, fleet managers can improve driver safety and reduce the risk of accidents, thus minimizing insurance costs.

Efficient fuel management is a significant concern for fleet managers, and fleet management solutions provide tools to address this issue. Fuel cards and fuel-consumption tracking systems help monitor and manage fuel usage and identify inefficient driving patterns. These measures can lead to significant cost-savings and increased profitability for fleet operations.


Collect data on vehicle performance

Fleet management systems also offer insights into vehicle utilization and performance. By tracking vehicle diagnostics and odometer readings, fleet managers can optimize vehicle utilization, identify underutilized assets, and make informed decisions about fleet size and composition. This data-driven approach maximizes fleet efficiencies and reduces operating costs.

Cloud-based fleet management solutions enable real-time access to information from anywhere, allowing fleet managers to effectively manage a mobile workforce. Dispatching and scheduling can be streamlined, and hours-of-service logs can be automated, ensuring compliance with regulatory requirements and reducing administrative burdens.


More robust reporting

Moreover, fleet management systems provide robust reporting and analytics capabilities. Fleet managers can generate comprehensive reports on various aspects of fleet operations, such as maintenance, fuel consumption, and driver performance. These reports assist in identifying areas for improvement, making informed decisions, and optimizing fleet performance.