Facilities Management (Stores, Restaurants, ect.)

Centralized Database

A unified database for facilities management is highly useful in various ways. It enables facility managers and facilities services teams to efficiently handle facility maintenance and ensure smooth operations.

With a central repository of data, including information on preventive and general maintenance, renovations, and physical plant management, facility managers and maintenance supervisors can easily access and oversee maintenance work, manage janitorial and cleaning services, and coordinate with technicians and tradespeople.

Our platform acts as a comprehensive database, not only for managing people but also for all your facility-related data. Whether it’s maintenance schedules, work orders, preventive maintenance plans, or building information, everything is stored securely in one place.

Mobile App

The PeopleSpheres mobile app is available for iOS and Android smartphones and tablets. This makes it possible to manage your facility services whether you are on-site or on-the-go.

You can share information and communicate with team members about important building information right from your phone.

Reporting

Enhance reporting capabilities by providing real-time access to comprehensive data. By centralizing facility-related information, such as work orders, maintenance schedules, asset details, and energy usage, the platform enables users to generate detailed reports with just a few clicks.

This enhanced reporting functionality allows facility managers to gain insights into key metrics, track performance trends, identify areas for improvement, and make data-driven decisions to optimize operations and allocate resources effectively.

Workflows & Alerts

With PeopleSpheres, you can automate work requests, track maintenance tasks, and generate real-time reports. Our intuitive interface simplifies processes, saving you time and effort in managing day-to-day facility operations.

Why use PeopleSpheres for your facility management needs?

Unlock the full potential of your organization with PeopleSpheres, the all-in-one platform that goes beyond managing people. Our powerful system can revolutionize the way you handle facilities management, ensuring seamless operations and enhanced efficiency.

Facilities management is a crucial aspect of any organization, encompassing various disciplines such as building maintenance, HVAC, custodial services, energy management, landscaping, and more. With PeopleSpheres, you can consolidate all these functions into a single integrated platform.

Streamline and optimize the management of physical spaces, assets, and resources within an organization. This provides a centralized platform for managers to efficiently handle various tasks related to maintenance, operations, space planning, asset management, vendor management, and more.

The unified database, can help improve processes such as payroll management, credential tracking, and surplus management, ensuring effective management of facilities and property.

Proactive Maintenance

Stay ahead of issues with and implement preventive maintenance strategies. Create maintenance schedules, set up alerts, and conduct routine inspections to identify potential problems before they escalate. Minimize downtime and maximize the lifespan of your facilities.

Enhance Productivity and Efficiency

By automating manual processes and streamlining workflows, facility management software significantly improves operational efficiency and productivity. Tasks like work order management, preventive maintenance scheduling, asset tracking, and vendor coordination can be optimized, reducing administrative burden and freeing up time for more strategic activities.

The database aids in project management, work requests, and procurement, allowing for effective control over building operations and integrated facilities management. By integrating facilities management services and streamlining processes, it enhances efficiencies and ensures the provision of comprehensive facility management services to tenants and occupants.

Improved Maintenance Planning and Execution

This PeopleSpheres object (PSO) enables facility managers to plan and schedule maintenance activities more effectively. It provides tools for creating preventive maintenance plans, tracking work orders, setting up automated alerts, and generating reports. By proactively addressing maintenance needs, facility managers can minimize equipment breakdowns, reduce downtime, and extend the lifespan of assets.

The database also plays a crucial role in emergency management, facilitating continuity planning and coordinating responses during emergencies and outages.

Data-Driven Decision-Making

Facility management data is made available for robust reporting and analytics capabilities, empowering facility managers or operational leaders to make informed decisions. Real-time data insights on key metrics such as energy consumption, maintenance costs, and space utilization help identify trends, highlight areas for improvement, and support data-driven strategies for optimizing resource allocation and budgeting.

Additionally, it assists in managing facility staffing, overseeing maintenance jobs, and contracting external services, such as predictive maintenance and commercial cleaning.

Enhanced Communication and Collaboration

The PeopleSpheres platform enables communication and collaboration, allowing facility managers to easily coordinate with team members, vendors, and contractors. This improves communication efficiency, ensures clear task assignments, and enables seamless collaboration across different stakeholders involved in facility management.

Cost Optimization and Budget Control

By providing visibility into maintenance costs, energy usage, and other financial aspects of facility management, the software helps identify cost-saving opportunities. Facility managers can analyze data, identify areas of inefficiency, optimize resource allocation, and improve budget planning to achieve cost-effective facility operations.